Board Policy

BOARD POLICY

Several changes were made to the Board Policy section over the winter which will be of interest to club members.

One concerns guests playing at the club.

Another confirms the earlier policy regarding cannibis consumption in public areas.

Board Policy may be added to or amended at any executive meeting by a majority vote of all members of the board with the chairperson having a casting vote. For clarification, if a board consists of eight members then five, or more, must be present at the meeting (either in person or by proxy) and at least five must approve the policy.

  •  Guests:

    • Perspective new members may play, as a guest of members, on the Mission Courts one time during club times.
    • Out of town guests (outside the greater Edmonton area) may play any number of times for a period not to exceed one week in a year. St. Albert residents are not considered guests.
    • Notwithstanding the above, club members have priority at all club times.
    • Non-club members may not play in club tournaments.
  •  Clubhouse Access:

    • All adult members are provided with the combination to the external front door key pad lock. 
  • The City of St. Albert regulations state that there will be no smoking, vaping or consuming cannabis in any public place in St. Albert.  Our association currently has an agreement (lease/licence of occupation) with the City of St. Albert for land or facility.  It is important to note any space leased or licensed from the City is considered a public place and as such consumption of cannabis is not permitted at our association's leased/licensed space.
  • The Executive may grant special playing privileges such as participating in senior designated times to intermediate juniors of a high playing calibre.

Court Waiting Time:

  • All players who have played for one hour or who have completed one set shall relinquish the court to waiting players. (February 7, 2019)
  • Doubles play has priority over singles play. (February 7, 2019)
  • If players are waiting to play, single players may finish their set or continue playing for one half hour whichever is shorter, providing that the total time they are on the court does not exceed one hour. (June 4, 2019)

Reimbursement of fees.

If a member can not play for any reason for the remainder of the year the player on request may be reimbursed. The amount of reimbursement shall be prorated for the entire year (May 1 to September 30) to a maximum of 50% of the annual fee paid by the member. No reimbursement will be paid where the member has been able to play up to July 1. (June 4, 2019)